Compliance system for UK private clinics
If you were inspected tomorrow,
could you prove your staff are trained?
Most clinics can’t produce complete, up-to-date training records when asked. ClinicLearn tracks training, stores every certificate, and generates an inspection-ready evidence pack in one click.
For aesthetics, dental, laser, and private GP clinics across the UK.
Your insurer expects documented training
Indemnity cover can be challenged — or claims rejected — if you can't evidence that staff were trained at the time of treatment. Hamilton Fraser, Cosmetic Insure, and Hiscox all expect current records.
- ✓ Per-staff training logs
- ✓ Dated PDF certificates
- ✓ Renewal tracking (12-month expiry)
Inspectors will ask to see evidence
CQC, HIS, HIW, RQIA and GDC inspectors routinely request training records during inspections. Gaps or missing certificates trigger follow-up actions and can affect your rating.
- ✓ Inspectors will ask: who was trained, in what, and when
- ✓ ClinicLearn produces a regulator-specific evidence pack on demand
- ✓ Every module mapped to the relevant UK framework
Regulation is arriving
Non-surgical aesthetics in England is moving toward mandatory licensing. Clinics with a documented training history will sail through; those without will be back-filling records under pressure.
- ✓ Build your compliance history from today
- ✓ Renewals tracked automatically
- ✓ Early compliance = competitive advantage
One-click compliance pack
Inspection-ready in under 60 seconds
When an inspector or insurer asks, you click one button. ClinicLearn compiles a dated PDF pack formatted for your regulator — covering every staff member and every module.
What's in the pack
- ✓ Cover page with clinic details and regulator framework
- ✓ Full staff compliance matrix (one row per staff member)
- ✓ Every passed certificate, individually named
- ✓ 90-day expiry report sorted by renewal date
What it replaces
- ✓ Spreadsheets with missing dates
- ✓ PDF certificates scattered across inboxes
- ✓ Manual chasing for staff renewals
- ✓ Last-minute panic before an inspection
Compliance protection, from £9/month
Free forever for clinics up to 3 staff. No card required to start.
- ✓ Up to 3 staff
- ✓ All 24 compliance modules
- ✓ PDF certificates
- ✓ Basic dashboard
- ✓ Up to 5 staff
- ✓ All 24 modules + certificates
- ✓ Compliance dashboard
- ✓ Standard evidence pack
- ✓ Up to 15 staff (~£1.27 per staff)
- ✓ RAG compliance matrix
- ✓ Automated renewal reminders
- ✓ Regulator-specific evidence pack
- ✓ Everything in Starter
- ✓ Unlimited staff
- ✓ Custom clinic branding on certificates
- ✓ Bulk CSV staff import
- ✓ API access
- ✓ Everything in Growth
Built for clinics preparing for CQC, HIS, HIW and RQIA inspections. Designed for aesthetics, dental, laser, and private GP clinics.
Framework names shown for reference. No affiliation or endorsement implied.
All essential compliance modules included
24 modules covering the UK healthcare compliance basics — health & safety, clinical skills, safeguarding, information governance, and regulator preparation. Every staff member gets the modules relevant to their role, with certificates and 12-month renewal tracking.
Don’t wait for an inspection notice.
Set up ClinicLearn in minutes. Free forever for small clinics. No card. No commitment.